Position Description

This is a full time, on-site position ranging from $140,000-$155,000 a year depending on experience.

Position Description:  The Controller is the key leader in the Financial Department known to the club employees and the membership as the go-to person for all related financial matters. Financial advisor to the GM/COO and Board of Governors providing financial analysis and planning, budget control, accounting methods and profit and loss reporting on both club operations and that of the real estate company. Produces, analyzes and interprets all financial and budget reports.  Makes recommendations to management on changes and improvements to financial, telephone, and/or systems. Supervises the work of the accounting staff to ensure accurate and timely performance of all basic accounting functions.  Strong understanding of financial analysis, account budgeting and forecasting methods.

Directs and implements the information systems of the organization. Establishes, implements, and updates the total organizational system requirements to include those for informational workflow, point of sale, hardware, software, files, reports and documentation.  Controls the timely preparation of business reports and the integrity and security of the server.  Provides ongoing liaison to user groups to implement information programs, ascertain needs and resolve problem situations.  Negotiates and administers maintenance and purchase contracts on all IT and system needs.

Essential Department Head Job Functions

• Lead by example and promote the Club’s Core Values.
• Focus on maintaining and improving the member and employee experience.
• Establish strong working relationship with GM/COO and ensure open lines of communication with all Seabrook Island Club employees and members.
• Establish regular and consistent communication practices with department employees to ensure expectations are clear and employees are up-to-date with general club activities and policies, while receiving employee feedback accordingly to maintain and improve a positive employment experience.
• Oversee the hiring, management and training of all department employees. Provide guidance and regular feedback as well as conduct annual performance evaluations. Update payroll and human resources of all status changes.
• Identify department’s needs including, but not limited to, human resources, physical plant, processes, policies, services and industry standards/trends and establish annual operating and capital budgets to address needs accordingly.
• Regularly monitor department activity and financial performance, making adjustments if necessary, using data trends and pyramid decision-making.
• Stay apprised of industry trends and outside influences as they pertain to department operations.
• Regularly attend Department Head meetings, Leadership meetings, manager retreats, and appropriate committee meetings.
• Ensure employees have the tools, training and time necessary to achieve the Club’s goals.
• Develop and strive to attain annual goals as established with the GM/COO.
• Work and communicate regularly with club committee and Committee Chair.
• Ensure work areas are organized, clean and safe, meeting any sanitation requirements by outside agencies.
• Identify, report and directly address, if able, any safety-related issues on club property.
• Complete any other projects and tasks assigned by the GM/COO.

Essential Job Functions:

• Ensure generally accepted accounting principles and regulatory reporting submittal requirements are adhered to, including, but not limited to local, state and federal tax filings.
• Prepare and/or oversee preparation of financial statements, forecasts and analysis of financial statements for Club Management and Real Estate Management.
• Work with Department Managers to evaluate financial-related matters in terms of operating results, policies and trends.
• Meet with the GM/COO and Treasurer routinely to provide financial reports and advise on financial matters.
• Work with GM/COO and Treasurer to develop policies and procedures related to financing, accounting, auditing, budgets, taxes and insurance needs.
• Coordinate the preparation of annual budgets for the Club and Real Estate.
• Maintain accurate and up-to-date accounting records, including, but not limited to, payroll and benefits, capital and reserve plans, accounts receivable, accounts payable, inventories and billing.
• Provide support, education and relevant information regarding financial matters to Club and Real Estate Management Team.
• Participate in the development plans and programs of the organization and related entities as a strategic partner.
• Evaluate and advise on the impact of long-range planning, the introduction of new programs/strategies, and regulatory action.
• Recommend improvements to ensure the integrity of SIC’s financial information.
• Identify and manage business risks and insurance requirements.
• Evaluate operating results for costs, revenues, budgets, policies of operation, trends and increased profit possibilities.
• Responsible for development, implementation, and operation of all accounting and information systems support, equipment systems employed in the collection of information and for training and supervision of related staff.
• Coordinate the annual year-end audit, ensuring the availability of reports and information for the external auditors.
• Attend monthly club and real estate board meetings and prepare and present financial reports as requested.
• Support the GM/COO and Board of Governors in developing and delivering the Club’s strategic plan by way of ensuring the necessary financial resources and/or information supports the various strategic goals, initiatives and actions.
• Work with vendors to maintain and improve the functionality, security and relevance of computer and telephone systems.

Job Requirements:

Education: Bachelor’s degree in Accounting or related degree required.

Experience: Seven years executive level accounting experience. Club accounting experience preferred.

Skills: Excellent analysis, forecasting and budgetary skills are required.  Strong communication, interpersonal, leadership, problem solving and critical thinking skills required.  Broad knowledge of business, data processing concepts, and overall understanding of company’s total business needs. Knowledge of JONAS software preferred.

Supervisory Responsibilities:  Supervision of the Accounting Department staff, related outside consultants and vendors.                                 

Equipment to be used:  Standard office equipment.                               

Typical Physical Demands:  Requires sitting, standing, bending and reaching.  May require some lifting of up to 50 pounds.  Requires manual dexterity sufficient to operate standard office machinery.  Requires normal range of hearing and vision. Requires the ability function professionally in a mentally stressful environment.